Scholarship and Financing

Karlshochschule offers me so many advantages. Small study groups with a correspondingly high level of learning success, modern technical equipment, personal relationships between professors and students, to name but a few. And all this is made possible by funding from tuition fees.

Currently, these amount to €690 per month for Bachelor and visiting students. If I am studying at Karlshochschule as an exchange student from a partner university, I will be exempt from paying any tuition fees.

For Karlshochschule students who want to spend a semester abroad there are a range of scholarship options, depending on where study and for how long. I can get all the information I need about this in the Infoboxes on ERASMUS, PROMOS, and the Baden-Württemberg scholarship.


1. Program overview

Erasmus+ is the new EU program for education, training, youth and sport. Erasmus+ replaces former funding programs run by the European Commission in the area of education, training, youth and sports, including the Lifelong Learning Program (Erasmus, Leonardo, Grundtvig), Youth in Action and other international programs including Erasmus Mundus.

The Erasmus+ program will run from 2014-2020 and supports activities in education, training, youth and sports across all sectors of lifelong learning including higher education, further education, adult education, schools and youth activities.

The program consists of three key actions:

  • Key Action1: Mobility of individuals
  • Key Action 2: Cooperation for innovation and the exchange of good practices
  • Key Action 3: Support for policy reforms

It has a budget of approximately 14.8 billion euros across Europe and will, over the next seven years, provide opportunities for over 4 million Europeans to boost their skills and employability. Furthermore, the program aims to modernize education, training and youth work. Further information is available online.

The budget will be allocated mainly in support of the mobility of individuals within Europe and, from 2015 on, with countries worldwide on a limited scale. Approximately two billion students shall benefit from Erasmus+ by 2020, among them around 250,000 Germans. The program is open to students following studies leading to a recognized degree or other recognized tertiary level qualification, such as a Bachelor, a Master or a Doctorate who want to spend a study or traineeship period abroad. For the first time, students can be funded for up to 12 months within one study cycle. To raise the financial incentive for a period abroad, the monthly mobility grant will be increased, especially for host countries with higher living costs. Recent graduates can be funded for a traineeship abroad within one year of graduating. Additionally, higher education students can get a loan backed up by Erasmus+ to go abroad for a full Master Degree. The former Erasmus Mundus program that provides support to highly qualified students to earn a Master's degree in joint programs continues under Erasmus+.

Furthermore, Erasmus+ supports the internationalization of higher educations by funding teaching and training periods for teaching and non-teaching staff from or to partner countries. Universities can invite representatives from any public or private organization active in the labor market for a teaching mobility. Additionally, universities can take part in multilateral strategic partnerships with other European partners (also from other socio-economic sectors) and develop joint innovative approaches (e.g. in terms of curricula development or for topics relevant to the different systems of education, training and youth). Funding for projects between higher education and business is provided under the Erasmus+ Knowledge Alliances. Universities engaged in capacity-building projects in partner countries can also be funded under Erasmus+.

The budget for most mobility programs and strategic partnerships is implemented by the national agencies in all 33 program countries (28 EU-member countries, Iceland, Liechtenstein, the FYR Macedonia, Norway and Turkey). In Germany, the German Academic Exchange Service (DAAD) promotes and implements the program.

Erasmus+ supports the following mobility programs:

  • Student mobility: study period (SMS)
  • Student mobility: traineeship (SMP)
  • Staff mobility: teaching periods (STA)
  • Staff mobility: training periods (STT)



Every higher education institution participating in the EU program in the fields of education, training, youth and sports for the period 2014-2020 (further referred to as "program") must have been awarded the Erasmus Charter for Higher Education (ECHE). This Charter is part of an accreditation procedure established to guarantee a quality framework for all participants in mobility activities. It is awarded by the European Commission.


1.2 Disclaimer

"This project was funded with support of the European Commission. The author is responsible for the content of this website; the EC cannot accept any liability for the further use of the information provided."

Further information and counselling to Erasmus+ is provided by

Deutscher Akademischer Austauschdienst
Nationale Agentur für EU-Hochschulzusammenarbeit
Kennedyallee 50, 
53155 Bonn

Tel.: +49 228 882-8877
Fax: +49 228 882-555 
E-Mail: erasmus(at)


2. Grant support

2.1 Grant support for student mobility

Students will receive an EU grant as a contribution to their costs for travel and subsistence during the period of study or traineeship abroad. These amounts will be defined on the basis of living costs in the program countries. From 2014 on, the following minimum ranges in the three groups are valid for the student mobility – study period (SMS)

  • Group 1 (€250/month): Denmark, Finland, France, the United Kingdom, Ireland, Italy, Liechtenstein, Norway, Austria and Sweden
  • Group 2 (€200/month): Belgium, Greece, Iceland, Croatia, Luxemburg, the Netherlands, Portugal, Slovenia, Spain, the Czech Republic, Turkey and Cyprus
  • Group 3 (€150/month): Bulgaria, Estonia, Latvia, Lithuania, Malta, the former Yugoslav Republic of Macedonia, Poland, Romania, Slovakia and Hungary

Students doing a traineeship will receive an additional top-up from the EU grant with an amount of €100 min. (€350 in group 1, €300 in group 2 and €250 in group 3).


2.2 Grant support for staff mobility ST

The grant support for Erasmus mobility activities for teaching and training depend on the living costs in the receiving program countries. For mobility activities of up to 14 days, the following fixed amount is granted:

  • Group 1: €160/day for Denmark, the United Kingdom, Ireland, the Netherlands and Sweden
  • Group 2: €140/day for Belgium, Bulgaria, Finland, France, Greece, Iceland, Italy, Liechtenstein, Luxemburg, Norway, Austria, Poland, Romania, the Czech Republic, Turkey, Hungary and Cyprus
  • Group 3: €120/day for Germany (Incoming), Latvia, Malta, the former Yugoslav Republic Macedonia, Portugal, Slovakia and Spain
  • Group 4: €100/day for Estonia, Croatia, Lithuania and Slovenia

For each additional day (day 15 to day 60), 70% of the above mentioned amount is granted.

A contribution to the travel costs is granted based on the travel distance from the place of origin to the venue of the activity and return. Travel distances must be calculated using the distance calculator supported by the European Commission.

The following amounts are refunded, based on the stay and travel distance:

  • 100 km - 499 km: €180
  • 500 km - 1.999 km: €275
  • 2.000 km - 2.999 km: €360
  • 3.000 km - 3.999 km: €530
  • 4.000 km - 7.999 km: €820
  • 8.000 km or more: €1,100


3. Outgoing student mobility

3.1 SMS

Students enrolled in their third or a higher semester can spend up to one year at another European university in one of the program countries to enhance their social and cultural competences and employability. During this experience, they learn more about the academic system of a foreign university as well as the teaching and learning methods.

Stays are supported in all program countries.

Advantages of study mobility abroad:

  • Academic recognition of the credits earned abroad
  • Exemption of tuition fees at the host university
  • Financial support for travel and subsistence during the period abroad
  • Support during the preparation period (cultural, linguistic, administrative)
  • Extra funding for students with children
  • Extra funding for students with special needs

Erasmus+ changes starting in 2014:

  • Students can receive funding more than once as long as the minimum duration for each activity and a total of 12 months max. per study cycle is respected (Bachelor, Master, PhD).
  • The minimum duration of a traineeship period is two months; its maximum is 12 months, also after graduation.
  • Erasmus+ provides additional opportunities to enroll in a full Master's program abroad through Erasmus+ Master degree loans.

Within the framework of Erasmus+ students can spend a period abroad in one of the program countries in Europe during each study period:

  • Up to 12 months each in their Bachelor, Master and PhD study programs
  • Study mobility activities in Europe of between three and 12 months (even more than once)
  • Traineeships in the European program countries of between two and 12 months (even more than once)
  • Traineeship carried out within one year after graduating if the student is selected during the last year of study

Requirements for an Erasmus+ study period:

  • Enrollment in a regular study program at Karlshochschule
  • Enrollment in the third or a higher semester
  • Study period abroad at one of Karlshochschule's Erasmus partner universities
  • Both, Karlshochschule and the host university have a valid Erasmus Charter for Higher Education (ECHE).


3.2 SMP

Students can do a traineeship in an enterprise or organization in one of the program countries.

Advantages of an Erasmus+ traineeship abroad:

  • EU-Traineeship Agreement between Karlshochschule, host organization and student
  • Academic recognition of the traineeship
  • Support during the traineeship period by contact persons at Karlshochschule and the host organization
  • Financial support for travel and subsistence during the period abroad
  • Support during the preparation period (cultural, linguistic, administrative)
  • Extra funding for students with special needs

Requirements for an Erasmus+ traineeship:

  • Enrollment in a regular study program at Karlshochschule
  • Both, Karlshochschule and the host university have a valid Erasmus Charter for Higher Education (ECHE) (if the traineeship is organized by a partner university)
  • No funding available for traineeships in European organizations, national embassies and organizations that administer EU funds.


3.3 Selection criteria for student mobility programs

The call for both mobility programs will be announced by email, bulletin and in the newsletter.

Application documents are:

  • Letter of application including statement of motivation (one page in English)
  • Curriculum Vitae
  • Certificate of enrollment

If there are more applicants than scholarships available, the International Office together with Student Service will choose candidates based on the following criteria:

  • Letter of motivation
  • Academic merit of the applicants
  • Social commitment of the applicants


3.4 Mandatory assessment of linguistic competences

Since October 2014, the European Commission provides access to an online assessment of linguistic competences in the big six languages (German, English, Spanish, French, Italian, Dutch). All students/graduates are obliged to carry out this online test in the working language before and after the mobility. However, the test result is not a selection criteria for the financial support in Erasmus+ and is not required from native speakers. The implementation shall be used a placement test for the documentation of the student's foreign language competences. It has to be carried out before and after the mobility to give comparable results and to document the student's progress in the foreign language.

The systematic measurement of the progress of each participant's competence in languages allows evaluating the effectiveness of Erasmus+.

Linguistic requirements by the host university cannot be proven by the online assessment but have to be proven by other official language certificates.


3.5 The Erasmus+ Student Charter

The Erasmus+ Student Charter highlights the students' rights and obligations and tells them what can be expected from the sending and receiving organizations at each step of the Erasmus+ experience.


3.6 Special Needs

Erasmus+ aims to improve equity and inclusion. Therefore, students with children and special needs can receive additional funding to facilitate their access to the program.

Extra funding for participants with special needs:

Information about special needs education is available online at the European Agency for Development in Special Needs Education.

Extra funding for students with children (only SMS):

Students taking their child(ren) abroad and being single-parents during the mobility can apply for extra funding. The maximum grant per month is determined by the three country groups.


3.7 Reporting

At the end of the period abroad, all students who have undertaken a mobility activity are required to complete and submit a final report together with other required documents (confirmation of period abroad).


4. Staff Mobility (ST)

4.1 Staff Mobility – teaching periods (STA)

Erasmus+ supports teaching mobility activities at European partner universities awarded with an Erasmus Charter for Higher Education (ECHE). The aim is to strengthen the European dimension of the host university. It enables students who cannot go abroad to benefit from new lectures and different teaching methods.

If possible, the development of joint study programs as well as the exchange of course contexts and teaching methods shall be prioritized. Staff from companies can be invited for visiting lectures as well.

Staff must carry out their mobility activity in any program country different from the country of the sending organization (excepted Incoming-Mobility) and country of residence.

For teaching activities, Erasmus+ funds

  • Staff from Karlshochschule going abroad to an higher education institution awarded with an ECHE with which Karlshochschule has signed an Inter-Institutional Agreement (Outgoing Mobility) or
  • Staff from any public or private organization active in the labor market or in the fields of education, training and youth coming to Karlshochschule (Incoming Mobility).

Teaching mobility activities within Europe may last from two days to two months (excluding travel time). The minimum requirement for a teaching assignment is 8 teaching hours per week (8 hours min if the duration of the mobility is less than one week).


  • Professors and teachers employed by Karlshochschule
  • Teachers without remuneration
  • Visiting lecturers with a working contract
  • Emeritus professors and retired teachers
  • Research and teaching assistants
  • Staff employed in organizations (incoming mobility)


4.2 Staff mobility – training periods (STT)

Erasmus+ supports the professional development of teaching and non-teaching staff at Karlshochschule in the program countries. For training periods, Karlshochschule staff members can be funded during the stay at an Erasmus partner university awarded with ECHE or at a public or private organization active in the labor market or in the fields of education, training and youth.

The mobility activity may last from two days to two months (excluding travel time).

Karlshochschule staff from all departments can be funded, e.g.:

  • General and technical administration
  • Library
  • Faculties
  • Finances
  • International Office
  • Marketing
  • Student Services

Possible forms of training events:

  • Job shadowing
  • Study visit
  • Workshops and seminars
  • Language courses

Advantages of an Erasmus+ stay:

  • Mobility based on a coordinated program
  • Subject-related exchange and new perspectives
  • Strengthening the participant's competences
  • Establishing new contacts and building up the academic network



Funded by

German Academic Exchange Service

PROMOS scholarship

Students who spend a semester abroad at a non-European partner university and/or do an internship in a non-European country can apply for PROMOS scholarship. This scholarship is funded by the German Academic Exchange Service and the Federal Ministry of Education and Research. Students can receive a monthly partial scholarship or a traveling allowance.

Applications are open to students who are enrolled in a regular study program at Karlshochschule. The selection is based on academic merit, knowledge of the teaching language of the host institution, motivation, social and intercultural competence as well as extracurricular activities within and outside of the University. Based on the application documents, a pre-selection is done and the final participants will be invited to a one-day-long Assessment Center. This AC gives applicants the chance to demonstrate their social and intercultural competences. The most qualified participants will be selected for the scholarships. Interested students shall look out for announcements by the International Office regarding application documents and deadlines.

Information for BAFöG holders / holders of other scholarships:

Scholarships of more than €300 will be counted towards the Auslands-BAFöG. Holders of the Deutschlandstipendium can be also funded by the PROMOS scholarship. During the scholarship period, fundings from other private organizations may be received. Scholarships awarded from public sponsors cannot be matched with PROMOS scholarship if the funding purpose is the same (semester abroad or traveling allowance). Furthermore, the home university has to be informed about any other payments the student may receive during the semester abroad.

Funded by

German Academic Exchange Service

Funded by

Federal Ministry of Education and Research


The Baden-Württemberg Stiftung promotes the international exchange of qualified German and international students. The partnership between universities in the federal state of Baden-Württemberg and their international partner universities shall be developed and implemented on a reciprocal basis.

Another aim of the Baden-Württemberg-STIPENDIUM is to link scholarship holders and alumni worldwide with each other and the state of Baden-Württemberg.

The continous extention of this network is supported by the Regional Chapters and the Association of Scholarship Holders and Friends of the Baden-Württemberg-STIPENDIUM.

Further Information is available at

Funded by

Baden-Württemberg scholarship


According to § 8 BAföG, nationals and foreigners with a permanent residence in Germany who studied at a German university for at least one year can receive BAföG during their semester abroad. It is comparatively easy to receive support for a semester abroad and/or an internship abroad within the European Union if the activities are integrated into the study program (i.e. if the credits earned abroad will be recognized). Both students who receive Inlands-BAföG and those who do not qualify for Inlands-BAföG may receive funding for their term abroad if certain conditions are met. The application has to be submitted to the office in charge of the respective country.

Detailed information is available at:

Other scholarships administered by the DAAD

The German Academic Exchange Service (DAAD) is the largest funding organization in the world supporting the international exchange of German students and scholars. Detailed information about the application processes and selection criteria of different scholarships can be found online at the DAAD scholarship database.

Funded by

Federal Ministry of Education and Research

Scholarships for a semester abroad from other organizations and institutions

In general, foundations also support a stay abroad as part of the regular study program. But often, the student has to be supported by the foundation before the start of the semester abroad. Some examples are: Alexander von Humboldt Stiftung, Robert Bosch Stiftung GmbH, Studienstiftung des deutschen Volkes. Students can look for other foundations using the following databases: Bundesverbands deutscher Stiftungen and Begabtenförderung im Hochschulbereich.

Numerous external organizations offer performance-oriented full or partial scholarships for stays abroad. Here are some examples: 

Student Loan

For a semester abroad (also outside the EU), students in their higher semesters can apply for a temporary limited loan at reduced rates of interest, the so-called Bildungskredit. It is a student loan that has to be paid back. Further information can be found here. When considering to take up a loan, students should also consult the survey done by the Centrum für Hochschulentwicklung (CHE).

The Deutsche Bildung AG in cooperation with IEC Online GmbH offer students loan from €3,500 up to €25,000 for a semester abroad. The monthly repayment rate will be determined in accordance to the future income of the loan taker. Further information is available here.